Oct 17, 2016 File sharing File sharing is ideal for presenting information that you do not need to edit during the meeting, such as a video or slide presentation. Participants can do the following: View shared files in their content viewers without the need for the application with which it was created. Business-class file sharing meets real-time collaboration Accelerate productivity with automated workflows you customize and control. Give real-time feedback, request approvals, co-edit—even get legally binding e-signatures seamlessly—on any device. Plus, with real-time tracking, you always know exactly where things stand. Download file - Cisco CCNA 200-301 Configuration Labs With Packet Tracer.zip. File Sharing Script created by KCD Online Solution. You can share most types of files except for.tif files, and the largest file size that you can upload to a space is 2 GB. You can also preview documents without downloading them first if they're no more than 50 pages and less than 100 MB in size, and one of these file types.doc.docx.gif.jpeg.pdf.png.ppt.pptx.xls, and.xlsx.
The best file sharing software is monday.com. This award-winning collaboration platform offers a user-friendly interface that lets users store their project files in a central hub for easier retrieval. Moreover, it can support all sorts of files ranging from documents to images to videos.
The COVID-19 pandemic taught us that it is not enough to have an on-premise intranet for documents and other digital assets. File sharing software solutions and other digital workspace products became even more essential in running an organization amidst a crippling pandemic.
However, not all file-sharing services are created equal. There are just those that are the cream of the crop. And, there are just those that fit your needs better.
In this article, our experts surveyed the market and compiled the 10 leading file-sharing systems based on features, price, security, support, and other essential factors. You will notice that the vendors often offer similar capabilities. The key is to find those little things that could prove crucial when you make your final decision.
When the pandemic hit, businesses shuffled to run on distributed teams. Naturally, that meant hooking business processes to the cloud, fast. Among other things, that meant running file and document sharing between employees on the cloud. This was the main reason for hastening digital transformation.
Even way before the pandemic started, however, many organizations deemed cloud-based applications to be the most efficient and cost-effective way to improve collaboration between various departments. And, collaboration is one of the primary drivers of adopting file sharing and similar technologies.
However, many professionals and organizations had and still have apprehensions about security. In fact, this is a pretty legitimate concern.
In the last six years, the average cost to a US business after a data breach has been increasing. In 2015, the average cost to a business was $6.53 million. Come 2020, the figure reached $8.64 million. This is 32.31% growth in just a little more than a decade. The most common forms of cyberattacks in 2019 included phishing and network intrusion.
Thus, when looking for a good file-sharing system, one must not only take a look at its operational features and its ease-of-use. Software hunters must also consider the safety and security standards such as encryption and permission features.
1. monday.com
monday.com is designed to make file sharing and management as easy as possible. The software provides users with up to 4 ways to upload files to a centralized platform. This ensures that users can quickly share files from wherever they are on the platform.
Moreover, monday.com has a ‘Files View’ that lets you view all uploaded files in one place, whether these are documents, pictures, or contracts. From the Files View board, you can download and preview files users have uploaded to all boards. All uploaded files are kept in context to ensure that everything stays organized. The vendor offers a comprehensive free trial to get you up to speed with the features.
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Users can upload files up to 500mb, even from the monday.com mobile app. For bigger files, monday.com allows users to upload zip files from Google Drive, Dropbox, Box.com, or Microsoft OneDrive.
This hassle-free file management capability is perhaps one of the reasons why monday.com is also one of the most efficient collaboration software today.
2. Dropbox Business
Dropbox Business offers best-in-class and easy-to-use functionalities that have been helping millions of users worldwide achieve better collaboration, productivity, and overall workflow.
Dropbox Business has a simple interface that belies its extensive capabilities. The software centralizes important team files into one platform, ensuring easy access for anyone who needs these files. With Dropbox Spaces, the software also brings together local files and cloud content to improve file organization.
The platform also has plenty of features to improve security for your business. It uses a secure, distributed infrastructure to ensure that sensitive files and data are safe. For further protection, the administrators can control file visibility and users’ download capabilities.
Dropbox Business is available in 2 plans: Standard and Advanced. The Standard plan offers up to 5TB of secure storage, while the Advanced plan can give you as much space as your team needs.
3. Google Drive
Google Drive is a cloud storage service that allows you to store your files, videos, music, photos, etc. in a single location. It automatically syncs your data with all the devices linked to your account, which means they immediately receive the updates and changes that you make.
Google Drive also monitors the changes you made in the past 30 days, enabling you to go back and redo/undo the changes. The platform relies on Google search and uses popular Google features such as image recognition to browse your photos, and OCR capabilities to extract text in pictures.
4. Synology Drive
Perfect for personal or office use, Synology Drive makes your file readily available from anywhere you are. It offers ample storage capacities reaching up to hundreds of terabytes. The software also allows you to choose the right Synology NAS or hard drives for you.
The on-demand sync feature of the platform lets you save disk space and bandwidth. You will still get to see all your files in the synced folders that you have, but you can only stream them on your desktop once you open them. Also, you can choose to exclude specific subfolders and file formats, as well as put a limit on the size of your files.
Another critical feature of Synology Drive is its restore capability. The Intelliversioning algorithm that comes with the software can show you the most significant changes in your storage. This way, the system versions will not be taken up by small recent changes, and you can restore previous versions as easily as right-clicking them.
5. Dropbox
Dropbox for SMBs offers flexible pricing plans that can be used by organizations of all sizes. It uses off-site servers for file storage and sharing. The solution allows you to automatically sync your files online and across the devices you use. Files can be managed as you do on your desktop. The software allows you to access your files on secure servers from multiple devices, including desktops, Mac, iPhone, Android, and Windows Phone.
Dropbox also has some extra features that make file sharing more efficient. You can set permissions so only people with the right credentials can view your uploaded files. The platform can also notify you of any changes made to your files.
For added convenience, the platform offers integrations with a wide variety of software, including communications software like Slack, RingCentral, and Cisco WebEx.
6. Box
Box is a file sharing service that provides secure collaboration from any device. You can use it to easily manage and share files across your company. The service is used by more than 50,000 organizations worldwide, including top brands like Pandora, Boston Scientific, Gap, Nationwide, and GE.
You can use Box to easily create, edit, and review documents with other users in real-time or on the go. The vendor uses protection measures like customer-managed encryption, activity logs, granular permissions, and mobile security to provide tight security for stored files. Plus, the service enables you to comply with e-discovery requests, data retention, and regulatory policies. It also allows for global compliance by assisting your organization in meeting regulatory and business requirements.
Cisco Webex Disable File Sharing
7. Apple iCloud
Apple iCloud is a cloud-based file-syncing and storage solution that enables users to store files in the cloud. The stored files are automatically synced to all devices in the account, including both Windows and Mac systems. The service comes with offerings such as the iCloud Photo Library and iCloud Drive, where you can keep all your files stored securely and updated everywhere. The Family Sharing feature lets you easily share photos, movies, music, and more with your family members. Find My iPhone helps you find your Apple device if you lose it.
Apple iCloud lets you make folders for your files and provides online storage for productivity suite software such as Keynote, Numbers, and Pages. Setup is easy on all devices, including PC, Mac, iPod touch, iPhone, and iPad. If you have bought a new Apple device, you can use the setup assistant for guidance. And for other devices, getting started only needs a few quick steps.
8. FileCloud
At just $10 per user per month, FileCloud allows your organization to enjoy 1 TB of cloud storage for the first 5 users and host and share documents and files for company-wide collaboration. The price plan includes an option to choose a region to host your data. If you feel more comfortable hosting your files on your servers. The price even gets better, at just $4.20 per user per month.
FileCloud’s on-premise or on the cloud file sharing service comes with a robust sync feature that you can easily configure based on a preferred schedule. File sharing extends to even remote branch offices with reduced network latency. To navigate large volumes of data, FileCloud comes with a powerful search engine that allows for file content search.
FileCloud recognizes businesses’ need to present themselves to the world the way they want. To that effect, it allows full white label customization, gives you an option to run your own domain, along with multiple language support.
FileCloud applies one of the most robust file security measures around, so you need not worry about prying eyes running away with your information assets. Aside from antivirus scans and ransomware protection, you also get two-factor authentication, pattern search, and single sign-on, along with support for FINRA, HIPAA, and other security protocols.
9. OneDrive For Business
Microsoft’s OneDrive for Business is one of the best-regarded file sharing applications in the market, leveraging Microsoft’s vast experience and resources to provide customers with a stable, robust, and well-protected system to collaborate with shared files.
The cloud-based platform provides customers with the flexibility of a fully mobile system to allow teams to work together from anywhere in the world. OneDrive for Business syncs files in real-time, so users need not worry about working with outdated versions of their documents and other files.
As one of the top file sharing software solutions today, OneDrive for Business is covered by one of the toughest, most stringent security protocols available in the market. This means that your most important files stay in the server and not ending up in the hands of online predators. The program protects you from the headache of accidentally losing files by allowing easy recovery even in the case of malicious attacks. Your business can start OneDrive for just $5 per user/month.
10. Encyro
Next on our list of top file sharing systems is Encyro. Designed for SMBs and freelancers, the platform offers robust features for safe file and data management. It provides multi-layer enterprise-grade encryption that ensures secure file transfer, organization, and backup.
Encyro’s 16 layers of security and automated encryption technology allow users to send and receive files and messages to any email address without the need for client portals and shared folders. With Encyro, users can create an upload page where files and messages can be uploaded without requiring senders to create an account and enter usernames and passwords. What’s more, users can customize the upload pages to add their branding.
Another thing worth noting about Encyro is how it automatically organizes files and documents by contact. With this, users no longer have to manually search and move files. Every Encyro account also comes with adequate storage space for shared files. Moreover, as Encyro integrates with top email service providers including Outlook, Gmail, and MS Exchange, users can send and receive files through the systems they already use.
Go for a Free Trial Before You Take the Final Plunge
These 10 file-sharing solutions should give you a good idea of which one to use for your business. But, as you have seen, not all of them are simply file-sharing platforms. Our top pick, monday.com is a collaboration and project management suite rolled into one. This is because file sharing, in a business situation, is not that simple anymore.
Cisco Jabber File Sharing
File sharing is embedded in a much greater context of general collaboration. And, monday.com is one of the best platforms for managing distributed teams on the market today. You can easily check out what we mean when you sign up for a monday.com free trial.
However, if you really just want a standalone platform for managing documents. You can check out our analysis of the best document management software tools out there.
Cisco Asa Allow Windows File Sharing
But nothing really beats the actual use of the application, so if you could contact these vendors and manage to arrange a live demo or free trial, you get a chance to get a better feel of how an application should work for your business.
Cisco File-sharing
You may also opt to work with the vendor on how to hurdle the issue, to make everything just right for a compelling presentation to the purchasing board.